Job Specification: Personal Assistant to International CEO

Location: Doha, Qatar

Contract Type: Contract (with long-term opportunity for the right candidate)

Languages: Fluent English required; additional languages highly advantageous

Overview

We are seeking a highly capable, discreet, and globally minded Personal Assistant to support a high-profile, internationally active CEO. This role requires exceptional organisational skills, cultural awareness, and the ability to operate with confidence in a fast-paced environment. Based in Doha, Qatar, this is a contract position with strong potential to evolve into a long-term engagement for the ideal candidate.

The successful candidate will serve as the CEO's right hand-managing schedules, coordinating international engagements, and ensuring seamless daily operations across multiple time zones.

Key Responsibilities

Executive Support
• Manage and optimise the CEO's complex calendar, including international travel, meetings, and high-level engagements.
• Prepare briefing materials, itineraries, and agendas to ensure the CEO is fully prepared for all commitments.
• Screen, prioritise, and respond to communications on behalf of the CEO.
• Coordinate confidential correspondence and maintain utmost discretion at all times.

Logistics & Travel Management
• Arrange international and domestic travel: flights, visas, accommodation, and ground transportation.
• Ensure seamless door-to-door travel experiences, managing last-minute changes with composure.
• Organise logistics for business trips, conferences, client visits, and events.

Operational & Administrative Support
• Handle daily administrative tasks including documentation, expense reporting, and record management.
• Liaise with internal teams, external partners, and VIP stakeholders across global markets.
• Support strategic projects, track deadlines, and follow up on action items on behalf of the CEO.
• Maintain strict confidentiality and act as a trusted gatekeeper.

Personal Support
• Assist with ad-hoc personal tasks, lifestyle management, and private arrangements when required.
• Coordinate personal appointments, events, and household or family-related logistics as needed.

Required Qualifications & Skills
• Fluent English (spoken and written) is essential. Additional languages-particularly Arabic, French, or Mandarin-are a significant advantage.
• Prior experience supporting a senior executive, HNWI, or international CEO.
• Excellent organisational and time-management capabilities-able to handle competing priorities with ease.
• Strong interpersonal skills and cultural sensitivity.
• High level of discretion, integrity, and emotional intelligence.
• Proficient in MS Office Suite, digital calendar tools, and productivity platforms.
• Strong written communication and presentation skills.

Personal Attributes
• Calm, confident, and solutions-oriented.
• Comfortable in high-pressure, fast-paced professional environments.
• Flexible and adaptable-able to work irregular hours when necessary.
• Proactive, resourceful, and able to anticipate needs before they arise.
• Polished, professional, and discreet in all interactions.

Compensation & Contract
• Competitive contract-based remuneration.
• Potential for long-term engagement based on performance and mutual fit.
• Relocation or travel assistance may be considered for the right candidate.